The European Photonics Industry Consortium (EPIC), the world’s largest photonics association with 800 member companies in 33 countries, is hiring an Event Manager to sustain its dynamic ecosystem through market reports, workshops, advocacy, and trade show pavilions. EPIC’s 10 professionals all work remotely, so the new hire can be based anywhere, provided they work within two hours of Central European Time and travel 40–60 days per year—primarily in Europe, with occasional trips to the US and Asia.

The role involves managing 20–25 online and physical events annually: coordinating speaker and participant registration and logistics; arranging catering, transport, accommodation, and venues; and updating the website with agendas and practical details. The ideal candidate brings event management experience, outstanding organizational skills, and meticulous attention to detail. They must fluently coordinate internal and external resources while working alone from home yet maintaining close teamwork. Mastery of English is required, with French or German a plus. EPIC seeks a self-motivated, positive team player with strong interpersonal skills and the ability to liaise at an executive level. To apply, send a CV and motivation letter to ulrike.helfferich@epic-photonics.com; the consortium expects an immediate start.

About EPIC – European Photonics Industry Consortium

EPIC, the largest Photonics association in the world, is the industry association that promotes the sustainable development of organisations working in the field of photonics. EPIC represents 800 companies across 33 countries. EPIC fosters a vibrant photonics ecosystem by maintaining a strong network and acting as a catalyst and facilitator for technological and commercial advancement. EPIC publishes market and technology reports, organizes technical workshops and B2B roundtables, engages in advocacy and lobbying, European funded projects, education and training activities, standards and roadmaps, pavilions at exhibitions. epic-photonics.com

We are looking for a person with energy and passion for organizing events for EPIC and who likes to travel mainly within Europe, occasionally to US and Asia. The EPIC team is composed of 10 highly skilled professionals, everyone is homebased, therefore the employee location is independent as long as you can travel efficiently within Europe and working during CET hours (±2 hrs) would be preferred. 40-60 days travel per year is expected.

ABOUT THE JOB TASKS

organizing 20-25 events per year (online and physical)

follow-up with participants and speakers registration and logistics information

organising catering, nice experiences, transportation, accommodation and conference venues

update the website with the agenda, speakers and logistics information

ABOUT YOU

Experience in Event Management

Outstanding organizational skills with attention to details

Coordinate internal and external resources to support event elements including event logistics, catering, venue management, etc.

You master the English language, French/German a plus

Positive team player, self-motivated and excellent communicator

Strong interpersonal skills and ability to communicate and coordinate people on an executive level

Ability to work alone from home while maintaining close teamwork

INTERESTED? We expect you to start as soon as available.

To apply, please send your CV and a motivation letter to ulrike.helfferich@epic-photonics.com

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